In the name of the DUSA team, I want to share some important news with you. After six incredible years as our DUSA Secretary, Maggie will be moving on mid of next month. Maggie has been an essential part of DUSA, and her contributions have made a lasting impact on both the organization and our member community.
From organizing over 50 events each year to maintaining excellent relationships with all of you, Maggie has gone above and beyond in her role. Her dedication, professionalism, and friendly approach have been key to the success of so many of our activities. Simply put, DUSA wouldn't be what it is today without her.
As we search for her replacement, we kindly ask for your patience during this transition period. While the team is working hard to maintain smooth operations, there might be occasional delays in responding to your inquiries or helpdesk requests. We are doing everything possible to ensure continuity.
On behalf of all of us at DUSA, I want to thank Maggie for her incredible work and commitment. She will truly be missed, and we wish her nothing but success in the next chapter of her career.
Thank you for your understanding and continued support.
Best regards,
Florian Weihard
Chairman
Job Post - DUSA Secretary
DUSA European Association Suzhou is a private non-profit organization which is held and driven by its members in -and around Suzhou. Members are mostly small-medium sized enterprises which have their head offices in Europe but have works or offices locally. DUSA helps them to interchange within their management for best practices, information & competence, enabling cross company collaboration, pooling of interests and fostering of networking. Therefore, meetings with different aspects are held, for both socializing and experience exchange. DUSA consists of more than 150 Members and is driven by an elected board with 6 Directors who run the association with their member base.
To run this challenging task, we are looking for you to
Join one of the most active and respectful business association in Suzhou
Work with the board members sharing their rich experiences and always looking for opportunities to
Serve our members
Meeting with more than 150 company executives
Liaise with more than 10 National Chamber & Commerce
Organize more than 50 events every year
Spend your working time flexibly and result orientated and join events in the evening for 4 to 5 times per month
Your task will be:
Drive and run clearly defined business events between 20 to 50 participants per events, such as workshops, trainings, Roundtable, DARE events, Benchmark Factory Visiting and Circles are as well part of the responsibility
Organize some annual events under the guidance of the relevant board of directors, such as DUSA Annual General Meeting, HR Day, Salary Survey, Controlling Forum and Badminton Tournament.
Responsible for maintaining membership information in DUSA CRM System, and drive activities for renew of membership every year
Take role as DUSA Service Team Helpdesk, deliver feedback or support to our members for any inquiries or questions
Arrange BoD meetings/ Strategy Meeting, prepare the meeting minutes and follow up defined activities
Be responsible for some administrative work with other members of the service team
You best fit to the position if you
Are an energetic person, strong self-driven and motivated
Be creative and willing to learn
Work self-responsible and self-organizing your tasks under limited supervision
Have good business background in manufacturing industries, particularly with experiences in organizing business events and liaison with varies of parties (companies, consultancy, chambers, authorities, etc.) would give a big help
Good team spirit and spirit of service.
Live in Suzhou more than 6 months, and plan to stay at least for another 2 years
Ideally have university degree background or relative education
Business fluent in both oral and written English, fluent Chinese is a plus
We are looking forward to meeting with you to further explain the job content
Job Description - DUSA Secretary
'DUSA - European Association Suzhou' is a private, non-profit organization based in Suzhou, China. The 'DUSA Secretary' is a member of DUSA Service Team which implement the strategy and goal set by DUSA Board of Directors (BoD). Main tasks have been defined in DUSA Service Team Task Matrix, with some key roles described in below:
DUSA Secretary shall drive and initiate business events according to general guidance setup by the DUSA BoD, and operate all details like publish invitation via EventBank, WeChat account, Website. Events reception handling. Events follow up etc.
Work with BoD members to organize some annual events, such as Annual General Meeting, HR Day, Salary Survey, Controlling Forum and Badminton Tournament.
Work with BoD members to coordinate with DUSA Circles and organize the Circle events.
Responsible for maintaining membership information in DUSA EventBank system
Drive activities for renew of membership
Take role as DUSA Service Team Helpdesk
Arrange BoD meetings/Strategy Meeting and prepare the meeting minutes
Proactively maintain good relationship with DUSA members for collecting service ideas and feedback of biz events, prepare initiatives for DUSA BoD
Take care of DUSA administration work with other team members
Maintain, manage and renew the EventBank system;
Maintain, manage and renew the DUSA Official Website.
